LDS Michrofiche Pieces
(and 1891 Census Example)
The following are some notes explaining the information contained in the micro fiche piece provided on loan that you have received (or will receive) for transcribing, and also a brief summary of the software (IN-CENS) input requirements. [NOTE - a Tutorial is included to provide practical experience of how to enter data]
An example of visible information at the top is as follows...
1891 Census 349 Shifnal(Salop) Fiche 1+ Public Record Office 2 Shifnal 6097207 RG12/2097 Below this is a 10 by 10 matrix of small squares, each of which contains a micro-filmed page of the 1891 Census. 349 Shifnal(salop) is the Registration District. 2 Shifnal is the Subdistrict Fiche 1+ is the first fiche of the series, 2nd will be 2+ and last (of 4) 4- A number such as 6097207 is the LDS film number RG12/2097 (in this example) is the PRO Reference and Piece Number.
Now let's have a look at what's in the microform....
NOTE: The page numbers in bold are not necessarily to be found - they are introduced for the purposes of this documentation Page 0 (physically top left of the fiche). This is a blank page. Page 1 [If present!] A handwritten form and "title page" for the Piece. The left side being a record of which particular clerks did various statistical functions. The right side contains a summary of the Enumeration Districts (Name & Number). This info can be of help when having difficulties in determining the Enum No. in Page i below. Page i provides a description of the district covered by the Census pages Top left is the "District and Subdistrict" Top right is "Enumeration Number" You will need the Enum No. for input purposes. It's a good idea to read the rest of the hand written text on this page as the words should be fairly familiar and it will start to get you used to the enumerators handwriting style. Page ii general instructions for the enumerator. This explains what the enumerator should write in each column. After a while you'll know these by heart. Page iii is a sample page (you do not transcribe this!). Page iv is a summary page (not used) Page v is a abstract page (not used) Page vi is a signature page (not used) Pages (iv) to (vi): "not used" means not relevant for transcription purposes. Now we come to the main pages to be transcribed, and the details to be entered. For complete information on data entry requirements, you will need to refer to Fields Descriptions. Information that will go into the IN-CENS "New page/Household" template. the "Folio Number" is a large stamped number (usually) on the outside top right corner and is stamped (without other explanation) on every other page. Invariably, the Folio Number starts as "4". Therefore Folio "5" would occur two pages after. the "Page Number" starts at # 1 & is inside the margin. the columns that you need to transcribe are the Schedule Number, Street Number and Name, and Dwelling Status. V.I. Note: The settings for "Dwelling Status" are variously explained in Fields Descriptions. Then information for "Household Entry" "Forename" and "Surname" "Relation" (to Head) "Status" condition as to marriage "Male or Female"(determined from age column "Age" last birthday and "Occupation" or profession including employment type ("employer, employee or neither") Where born: "County" and "Place" ie town "Disability": deaf and dumb,blind,lunatic When a Household is completed, press End H'hold button and go to the next Schedule Number and repeat to end of page [See Definition of "Household" (Input Batching)]. NOTE If the Household continues to next Census Page then press A New Page button to change Page/Folio Number. When pressing either End H'hold button or A New Page button you are given a chance to check summary details of entries, and amend.Now proceed ad infinitum.
Typically a enumeration district will have from 20 to 35 pages of households. Then the whole sequence will start all over without the instruction and summary pages etc., then another 20-25 pages of occupants.
As each page has about 30 occupants and there are about 75 occupants pages per fiche (the others are the summary pages) by the time you've transcribed a complete fiche slide you will have completed about 2000 to 2500 entries. If there are multiple slides, then once you've finished one, proceed to the next. It's only when the last slide for the Piece has been completed that the "Pack for Sending" Utilities' option is used.